• Audiovisual Equipment
• Conference office
• Conference material –conceptualization and design
• Organise speakers, poets, photographers and entertainment
• Monitor cancellation policies for block bookings
• Manage post conference tour schedules and transportation logistics
• Organise accommodation and other hospitality related activities
• Design of evaluation forms, reports and action plans
• Assist in protocol
• Teambuilding
• Invitation Management
• Organise and manage registration and accreditation
• New venues in our database of over 1500 venues in Africa
• Organise site inspections at all venues
• Planning and execution of Gala Dinner and Awards Functions
• Technical staff to create, maintain and manage Conference Website
• Ideas for theme evenings, design and stage production
• Organise Conference Branding and publicity
• New Registration Software
• Special Sport and Group Accommodation Rate
And more……
Coordinate venue-utilization programme
• We liaise with the venue on Client's behalf.
• Conference Specification Documents are implemented that ensures that all aspects of the conference is
covered and thought through.
• Regular meetings with the venue will ensure that your exact needs are met.
Entertainment
• We ensure that Function Specifications Checklist is drawn up based on requirements.
• We obtain necessary quotes for entertainment, décor, equipment etc. for the Function.
• We deal with reputable Agent Managers as well as African Bands that has proved to be very popular
with conferences that we have organised in the past.
Events Action Plans and Specifications for every event
• We normally request a meeting with the Client as soon as possible to ascertain the requirements.
• A Conference/Function Specifications Document is drawn up for the conference, as well as any
function/s relating to the relevant conference. This is updated after every meeting and new actions are added.
• We ensure that the Client approves the contents of these documents before the implementation thereof.
• We assist with theme development and conceptualization.
Accounting and Reports
• We draw up a specific budget for each conference. This budget is amended as the specifications change.
• We audit all invoices from various sub-contractors (if there are any) and ensure that all amounts are correct
before the client settles the bill
• We provide conference reports and expense/income sheets where needed.
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We negotiate on your behalf
